Job Description

Job Title: C-Suite Executive Assistant

Location: Leesburg, Va

Pay Rate: $40-$45/hr (+ benefits )

Contract Type: Potential Temp-to-Hire

Industry: Medical Devices

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Position Summary

We are seeking a Strategic Executive Assistant to serve as a critical thought partner and operational leader to assist C-suite leaders. This role combines high-level administrative support with proactive business strategy execution, similar to the role of a senior aide in government. The ideal candidate will be both strategic and tactical—equally comfortable managing calendars and meetings as they are synthesizing information, streamlining operations, and driving key initiatives forward.

Essential Duties & Responsibilities

Executive Support & Administration

• Manage the C-Suite schedule, prioritize meetings, and ensure effective time management.
• Coordinate executive communications, including internal and external correspondence.
• Prepare briefing materials, meeting agendas, and follow-ups.
• Serve as a liaison between the C-suite leaders and internal teams, clients, and external partners.

Strategic Operations

• Partner with C-suite leaders to develop, track, and execute business strategies and key initiatives.
• Identify organizational bottlenecks and propose solutions to enhance productivity and efficiency.
• Lead or support cross-functional projects with clear timelines and deliverables.
• Synthesize data and insights to assist in executive decision-making.

Business Proactivity & Operational Insight

• Act as a trusted advisor and confidant, providing honest counsel and perspective.
• Promote alignment between departments and ensure the leadership team is coordinated on priorities.
• Support board meeting preparation and investor communications as needed.

Education

• Associate’s degree

Qualifications

• 5+ years of experience in executive support, operations, or strategic roles—experience in healthcare or medical device industry is a strong plus.
• Strong project management skills with the ability to juggle multiple priorities.
• Exceptional written and verbal communication skills.
• Highly organized, resourceful, and proactive—anticipates needs before they arise.
• Strong interpersonal skills and discretion in handling confidential information.
• Exceptional skills in Excel, Outlook calendar, and Power Point
• Collaborative approach with other functional leaders and EAs

Physical & Mental Requirements

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer (up to 8 hours per day).
• Ability to occasionally lift office supplies and equipment, up to 15 pounds.
• Occasional travel for team events, training, or company meetings.

Mental Requirements

• Ability to manage multiple priorities and deadlines in a dynamic and fast-paced environment.
• High attention to detail and accuracy, especially when handling sensitive employee data.
• Strong problem-solving skills and the ability to think critically and logically.
• Emotional intelligence and the ability to handle confidential information with discretion and professionalism.
• Capacity to work independently while also effectively collaborating within a team.
• Ability to communicate clearly, professionally, and empathetically across various levels of the organization.

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Reference #25-13639

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